For multi-site businesses
Validate utility invoices, prepare approved payment files in ABA, SAP journal or AU_STD format and track budgets for every site in UMS.
Illustrative data
UMS checks each supported utility invoice against the tariff its connection should be on, then batches validated bills into payment files in ABA, SAP journal, AU_STD or CSV format. Groups can require dual approval, and site-level cost splits post each charge to the cost centre that incurred it. Settlement stays with your bank.
The finance problem
Many accounts, suppliers and due dates land on a team that also has to explain the numbers.
Bills arrive from many suppliers with no systematic way to check them, so billing errors are suspected but rarely proven.
Each bill is keyed into a payment run and coded to a cost centre manually, and a re-sent invoice can slip through and be paid twice.
The energy team often learns a site is over budget only when the bill arrives, with no forward view to plan against.
Contracts renew without a competitive process, and a credible tender is hard to build without clean consumption history.
How Utilified helps
UMS runs the bill-to-payment workflow finance relies on, and the same data feeds budgets, emissions and your next tender.
Prepare payment files in ABA, SAP journal, AU_STD or CSV format, with company, vendor and cost-centre codes and site-level cost splits. Groups can require dual approval by a separate approver, and lines can be rejected and reissued. Settlement stays with your bank, and general accounting stays in your accounting system.
Payment files in UMSUMS works out the tariff each connection should be on, prices the bill against it and classifies every difference. Duplicate bills are caught across formats, and missing bills are flagged from each account's billing cadence.
Invoice validationBuild utility budgets, track actuals and get an alert when a line drifts. Seasonal forecasts project consumption and cost for the year ahead, and budgets project from the same model.
Budgets and forecastingWhere the ESG module is enabled, the same validated invoices and meter reads become emissions activity data, with NGER, NPI, ASRS S2 and GHG Protocol report preparation. Methodology and professional review stay with your team or adviser.
Emissions preparationEMP, the Energy Marketplace, is in pilot. Your broker runs the C&I electricity tender in the EMP pilot, and you review the recommended offer and runner-up for each lot through a client review link with no account needed, then accept, decline or request changes.
Explore EMP (pilot)Further reading
Questions
Yes. UMS batches validated bills into payment groups on your schedule and produces files in ABA, SAP journal, AU_STD or CSV format, with company, vendor and cost-centre codes and site-level cost splits. Groups can require dual approval by a separate approver, and lines can be rejected and reissued. Settlement stays with your bank and accounting system.
No. UMS prepares and approves payment files, and your bank settles them. General accounting stays in your accounting system. Before a file is released, a pre-flight workbench checks GST and retail account numbers, in-credit invoices are netted so credits are used, and copies of bills you've already paid are held for review.
Yes. Build utility budgets, track actuals against them and get an alert when a line drifts, with per-event alert filters so the right people hear about it. Seasonal forecasts project consumption and cost for the year ahead as a forward band on the consumption graph, and budgets project from the same model.
Through your broker. EMP, the Energy Marketplace, is in pilot, covering large-market NEM electricity tenders. Your broker can import the sites they manage for you in UMS, compare retailer offers side by side and send you a review link, with no account needed, to accept, decline or request changes for each lot.
See a payment run
We'll take a set of bills from validation to an approved payment file, on a portfolio shaped like yours.
Next step
Model the value of validation and reporting work across your portfolio with the ROI calculator.